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Project Requirements – Managing Multiple Projects

To successfully complete the Managing Multiple Projects course, you are required to complete a class project. This project is worth 40 points, or 40% of your grade.

You may work on the project individually or in teams. There are pros and cons to both approaches. If you work by yourself you have independence and set your own schedule. But, you do all the work yourself. If you work as a team, you can divide the work. The entire team receives the same grade, it does not matter which team member completed which pieces. Your project is a written compilation of the deliverables defined below. It is due on the last day of class. Here are the requirements and points values for each piece of the project

Item

Portfolio Analysis

Description

First you must decide what you are managing.

Since this is a course in managing multiple projects you must assume that you are managing at least three projects. These projects can be related or may simply be three projects that are being managed by the same project manager.

· For each project you must write a brief description of the project including why

· the project is important and what it will accomplish. This is a high‐level scope

· statement for EACH of the three projects.

· For each project identify the three most significant risks and your responses to

· those risks.

· For all three of your projects identify the risks which are portfolio risks, or risks

· that relate to each project or to the execution of all of those projects together as

· a portfolio. Provide your responses to those risks.

· For each project identify the most important constraint – is it cost, time, scope, or

· quality?

· For all three of your projects as a portfolio, rank the projects in order of their

· importance and briefly discuss the reasoning behind the ranking for each project.

· For your second and third priority projects decide what each would sacrifice in

· order to support the completion of the higher priority project. For example,

· would you take budget from priority #2 to support priority #1? Would you cancel

· priority#3 so that #1 and #2 can complete? Would you move resources from a

· lower priority project in order to complete a higher priority project?

Possible

Points

Item

Stakeholder Analysis and Communication Plan

Identify at least three stakeholders for each project. You must reference all three of the

projects you have selected.

For each stakeholder document

􀁸 Are they a primary or secondary stakeholder?

􀁸 What do they give to the project (money, expertise, decision‐making…)?

􀁸 What do they expect the project to deliver?

􀁸 Are they an influencer, a decision maker, or completely neutral?

􀁸 What is their contact information?

􀁸 How do they prefer to be contacted?

􀁸 What information will you send them?

􀁸 When will you send it?

Now take a look at your stakeholders. For any stakeholder who is on more than one of

your projects, add them to a master stakeholder analysis which shows their activity across

your portfolio.

􀁸 Create something that will assist you in identifying stakeholders across your

projects. For example, you might create a matrix which shows stakeholder name

and then each project and their role on each of those projects. It may also be

helpful for you to include the priority of each of those projects, and if that

stakeholder has a different priority note that too. For example, a project could be

number four per the project selection committee, but if it was my project and I am

the sponsor, I might consider it to be priority one!

You need a master communication plan. Something that will help you keep track of what

messages or information is being distributed for each of your projects and when. You

don’t want to keep having to look at each individual plan; you want a plan that integrates

the information across all of your projects. This allows you to prioritize your messages as

well.

􀁸 Make sure you have at least 3 communications which need to be distributed for

each of your projects (so with three projects that is a total of 9)

􀁸 Determine your planned release date for each message.

􀁸 Prioritize these messages so that if you have to make a choice between them, you

know you are distributing the most important messages first

Description

Identify at least three stakeholders for each project. You must reference all three of the

projects you have selected.

For each stakeholder document:

· Are they a primary or secondary stakeholder?

· What do they give to the project (money, expertise, decision‐making…)?

· What do they expect the project to deliver?

· Are they an influencer, a decision maker, or completely neutral?

· What is their contact information?

· How do they prefer to be contacted?

· What information will you send them?

· When will you send it?

· Now take a look at your stakeholders. For any stakeholder who is on more than one of

· your projects, add them to a master stakeholder analysis which shows their activity across

· your portfolio.

· Create something that will assist you in identifying stakeholders across your

· projects. For example, you might create a matrix which shows stakeholder name

· and then each project and their role on each of those projects. It may also be

· helpful for you to include the priority of each of those projects, and if that

· stakeholder has a different priority note that too. For example, a project could be

· number four per the project selection committee, but if it was my project and I am

· the sponsor, I might consider it to be priority one!

· You need a master communication plan. Something that will help you keep track of what

· messages or information is being distributed for each of your projects and when. You

· don’t want to keep having to look at each individual plan; you want a plan that integrates

· the information across all of your projects. This allows you to prioritize your messages as

· well.

· Make sure you have at least 3 communications which need to be distributed for

· each of your projects (so with three projects that is a total of 9)

· Determine your planned release date for each message.

· Prioritize these messages so that if you have to make a choice between them, you

· know you are distributing the most important messages first

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