Business Management-AW510

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Leia urgently needs your help. She is about to bid for a contract to clean a group of car showrooms for the 12 month period ending 31 December 2015 and needs you to advise her as to how much to bid. She has stated she has very little funds available and thus needs the support of her bank manager. The manager has expressed his interest in supporting the project but has requested to see quarterly cash flow projections and other information in order to arrive at a decision.

After an initial meeting with Leia, you ascertain that the contract is renewable every year and once the contractor has “their foot in the door” they are likely to be awarded the contract on an annual basis.


1. Using Excel write a suitable model to produce the quarterly cash flow projections for the bank manager. Include any other financial information you consider the bank manager would want to see in order to assess Leia’s application. The model must be a practical model which will enable Leia to examine the financial impact of changing some of the variables.

2. Prepare a written report, which provides the following information

• Advise Leia on what amount she should bid for the contract and what the implications are for both over and under bidding for the contract.
• Advise Leia on what amount of funding she should request from the bank and why it may be different to the contract bid price.

• The projections on their own are not a lot of use to the bank manager. List the other information and detailed assumptions the bank manager will want to see/know before deciding on whether or not to provide the appropriate funding.
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1. The contract price will be received in four equal instalments during the last month of each quarter.

2. The rate of inflation is 3% per annum and the quarterly bank interest rate is 0.5%.

[ X = 20 , y = 7.25 , Z = 600]

3. X cleaners will be employed during the first quarter rising to (X+4) in the second and subsequent quarters. Their rate of pay is £Y.00 per hour during the first quarter rising by £0.10 each quarter (final quarter’s pay is therefore £Y.30) Each cleaner will work for 15 hours per week (13 weeks per quarter) and will receive a Christmas bonus of £100 each.

4. In addition to the above, 2 supervisors will be employed on a starting gross annual salary of £15,000 each. They are to receive a 10% salary increase during the final quarter.

5. Eight cleaning machines costing £Z each will be required at the start of the contract. After 6 months, a further 2 more machines will be needed. The rate of inflation for the machines is 5% per quarter. Leia is to depreciate the machines at 50% per annum in her accounts.

6. A motor vehicle is to be leased at £275 per month.

7. Leia wants to clear (net of tax) at least £1,000 per month on the contract.

8. £8,000 is to be introduced into the business at the start of the contract.

9. Leia has asked you to use your knowledge and experience (common sense !!) to include estimates for the other overheads expected to be incurred in a contract of this nature e.g. machine maintenance, insurance, materials, motor expenses etc.

Product code: Business Management-AW510

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